This policy statement provides information on the obligations and policies of Visual Paradigm (the "Organisation") under the Hong Kong SAR Personal Data (Privacy) Ordinance 1995 - Cap.486 (the "Ordinance").
Where the Company's operations are subject to privacy legislation other than that of Hong Kong SAR, then this policy shall be applied so far as practicable and consistent with such local legislation.
Throughout this policy, our use of the term "personal data" has the meaning ascribed to it by the Ordinance.
OUR ORGANIZATION POLICY
The Organisation shall at all times fully comply with the obligations and requirements of the Ordinance. The Organization shall try to ensure all collection and/or storage and/or transmission and/or usage of personal data by the Organization shall be done in accordance with the obligations and requirements of the Ordinance.
Where an individual legitimately requests access to and/or correction of personal data relating to the individual, held by the Organization, then the Organization shall provide and/or correct that data in accordance with the times and manner stipulated within the Ordinance.
STATEMENT OF PRACTICES
Type of Personal Data Collected
For the purpose of carrying on the Organization's business, including registration of the Organization's related products and services, you may be requested to provide personal data such as, but not limited to, the following, without which it may not be possible to satisfy your request:
The Organization's web servers may also collect data relating to your online session, the use of which is to provide aggregated, anonymous, statistical information on the server's usage so that we may better meet the demands and expectations of visitors to our sites. This type of data may include, but is not limited to:
The Organization's web site may place a "cookie" on your machine or read it if you has visited the sites previously; for example to maintain your identity across multiple pages within single session. This information may include, but is not limited to, relevant login and authentication details as well as information relating to your activities and preferences without our web site.
Testimonial and Photo Submission
By submitting your testimonial and/or photos, you irrevocably consent to and authorize the use and reproduction by Visual Paradigm International Ltd., or anyone authorized by Visual Paradigm International Ltd. of any and all photographs, general information and quotes, for any legitimate purposes, including, but not limited to promotional and marketing purpose. Submitter also warrants that the photograph submitted is an original work by you, or you have obtained all rights, licenses, consents and permissions necessary to use, and can be used in Visual Paradigm’s marketing materials for internal and external audiences. These materials include, but are not limited to, brochures, website testimonial, posters and video.
Accuracy of Personal Data
Although we do not currently provide online access to and correction of personal data held by the Company, we fully comply with the "Rights of Access and Correction" obligations of the Ordinance. Please refer to the section titled "Access and Correction of Personal Data " below for details on how you can obtain and correct any personal data relating to you that we may hold.
Retention of Personal Data
The Organization will destroy any personal data it may hold in accordance with our internal retention policy. The policy states that:
Disclosure of Personal Data
All personal data held by the Organization will be kept confidential but the Organization may, where such disclosure is necessary to satisfy the purpose, or a directly related purpose, for which the data was collected provide such information to the following parties:
Personal data may also be disclosed to any person or persons that have a right under the Ordinance to gain access to such information provided they are able to prove their authority to access such information.
Transfer of Personal Data Outside of Hong Kong
At times it may be necessary and/or prudent for the Organization to transfer certain personal data to places outside of the Hong Kong SAR in order to carry out the purposes, or directly related purposes, for which the personal data were collected. Where such a transfer is performed, it will be done in compliance with the requirements of the Ordinance.
Security of Personal Data
Computer data are stored on computer systems and storage media to which access is strictly controlled and/or are located within restricted areas.
Access to records and data without appropriate management authorization is strictly prohibited. Authorizations are granted only on a "need to know" basis that is commensurate with an individual's responsibilities in the Organization.
Access and Correction of Personal Data
Under the terms of the Ordinance, individuals have the right to:
An individual may exercise his or her right of access and correction by sending a request to the Organization. The Organization will, upon satisfying itself of the authenticity and validity of the access/correction request, make every attempt to comply with and respond to the request within the period set by the Ordinance.
In accordance with the requirements of the Ordinance, the Organization will honor an individual's request not to use his or her personal data for the purposes of direct marketing. Should you wish not to receive direct marketing material from the Organization, please write to the Organization at the email address listed below.
Unless otherwise instructed as per the above, the Organization may use any of the data collected in the normal course of its business for marketing purposes.
THE COMPANY'S PERSONAL DATA (PRIVACY) ORDINANCE CONTACT DETAILS
All enquiries regarding the Organization's compliance with its obligations under the Ordinance should be via email to: