How to Create BPMN Diagram?

Want to visualize your process/workflow? We will provide you with an introduction to BPMN and let you know how you can create BPMN for process and workflow design, using our BPMN software.

How to create BPMN diagram

What is BPMN?

Business Process Model and Notation (BPMN) is a well-known modeling standard to use in business process modeling. It’s often created to aid business process analysis, business process improvement or reengineering. BPMN visualizes business processes from the beginning to the end, showing the sequence of process activities and the information flow between the participants.

BPMN diagram example

Purpose of BPMN Diagram

BPMN symbols are so simple that they can be understood by everyone, including business analysts who create and improve business processes, technical developers who implement the process changes, business managers who are monitoring changes, and even non-technical people like stakeholders who want to understand how the future process will look like. BPMN is an effective communication tool as it provides a common and simple visual language for specifying business processes, which eliminates miscommunication between the different parties.

Understanding BPMN Diagrams

In BPMN, the processes are described using diagrams with a series of graphic elements. Such a visual presentation makes it easy for users to understand the logic of a process. BPMN has been primarily developed to design and read both simple and complex diagrams of business processes.

For that, the BPMN standard classifies the graphic elements by categories: as a result, the elements are easily recognized by the users who work with business process diagrams.

BPMN symbols

There are five basic categories of BPMN elements. Each of them represents a unique aspect of the business process.


Swimlanes are graphical containers that represent participants of a process. There are two types of swimlanes — pools, and lanes.

Flow Elements

Flow elements are elements that connect to form business workflows. Flow elements are the primary elements that define the behavior of a process. There are three kinds of flow elements: Events, Activities, and Gateways.

Connecting Objects

Flow objects are not isolated, but rather connected to form a flow. The connectors that connect the flow objects are called connecting objects. There are four kinds of connecting objects: Sequence flows, message flows, associations and data associations.


Data is mainly information needed or produced when executing a business process. There are four kinds of data: Data objects, data inputs, data outputs and data stores.

How to Draw BPMN?

  1. Select Diagram > New from the main menu.
  2. In the New Diagram window, select Business Process Diagram and click Next.
    Select BPMN diagram
  3. Select an existing BPMN diagram template, or select Blank to create from scratch. Click Next.
  4. Enter the diagram name and click OK.
  5. Drag and drop shapes from the diagram toolbar.
    Create start event from diagram toolbar
  6. Use the Resource Catalog to complete the diagram. Move your mouse pointer over a shape. Press on the resource icon and drag it out, and then select the shape to create. A connector will be automatically created for you.
    Create BPMN task from start event
  7. When you finished, you can export the diagram as an image (JPG, PNG, PDF, SVG, etc) and share it with your friends or co-workers (Project > Export > Active Diagram as Image…).

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