Daily Scrum Meeting - A Quick Guide

Daily scrum meeting (called daily stand up meeting) is usually taken place every morning on each sprint, the time lasts approximately 15 minutes. In the scrum agile practice, the team will typically hold a meeting on time at 9:00 in the same place.

Purpose of Daily Standup

Standup meeting provides a simple means for team members to keep each other up to date without spending a lot of time in meetings or having to write and read piles of status reports. It focus on quick discussion of progress, plans, and problems. The main purpose of the meeting is to let the members of the group quickly understand of:

• What each person did yesterday
• What they are going to do today
• If there are any obstacle
• If they need any assistance

It is daily event for the team to communicate more effectively and improve the productivity of the team.

Participants of Daily Standup

Team (required)

The Development Team or team members often meet immediately after the Daily Scrum for detailed discussions, or to adapt, or replan, the rest of the Sprint’s work.

Scrum master (required)

The Scrum Master ensures that the Development Team has the meeting, but the Development Team is responsible for conducting the Daily Scrum. The Scrum Master teaches the Development Team to keep the Daily Scrum within the 15-minute time-box.

Note That:

The Daily Scrum is an internal meeting for the Development Team. If others are present, the Scrum Master ensures that they do not disrupt the meeting.

• Product owner (optional)
• Other Stakeholders (optional)

Duration

Every morning from 9:00-9:15.

Agenda of meeting

• What did I accomplish yesterday
• Today’s plan.
• Difficulties or obstacles encountered.

Guideline for Daily Standup meeting

An effective daily standup meeting requires experimentation and motivation for the team to experience the benefits of this daily short meeting. However, most of the standup meetings tend to be too long and get unfocused, thereby defecting the purpose of the daily standup. Here are some useful guidelines for a effective daily standup meeting:

1. The Meeting should be held at fixed locations at fixed times, and should not be late, leave early, or absent. The advantage of doing this is that it allows everyone to form a habit, and by this way, the communication will become more natural and smooth.
2. The so-called standup meeting, as the name suggests, is standing up and meeting, should not sit, or even lie down. Standing up in a meeting can make the meeting faster and more efficient, and it is guaranteed to be completed within 15 minutes. If you are meeting in a very comfortable position, then this will probably take off a long time, which is contrary to the original intention of the meeting
3. Everyone should state their work status in a concise and appropriate manner, and do not go into details. The discussion of the details can be discussed offline. In the meeting, we only pay attention to the status and problems encountered.
4. One misconception about the daily standup meeting is that members of the team always think of reporting their work to the scrum master. This is not the case. Everyone in the meeting takes turns to speak to each member of the team about the status, so that everyone can understand your work, progress status, or requiring assistance for others. It aims to enhance communication and maximize collaboration of the entire team.
5. One person at a time taking turns to speak and each person speaks only once. When someone speaks, other members should pay attention to listening, or ask questions. By doing so, you can get a clearer understanding of the progress of the others, and then you can work more smoothly and even get help.
6. You use automate scrum management software for the tracking of progress (i.e. a Sprint board for user stories and tasks), so that you can trace the status of the sprint at a glance.

Summary

Team stand-up meeting is an effective way to ensure everyone within the Scrum team is on the same page, have a shared understanding of tasks and goals. It improves communications, eliminate other meetings, identify impediments to development for removal, highlight and promote quick decision-making, and improve the Development Team’s level of knowledge.

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