How Scrum Team Works? - A Brief Guide

What is a Scrum Team?

A Scrum Team is a collection of individuals working together to deliver the requested and committed product increments which consists of three roles:

What is Scrum Team
What is Scrum Team

Best Scrum Software

Best Scrum Software Every Project Needs

A powerful scrum software that supports scrum project management. It features scrum tools like user story map, product backlog management, sprint backlog management, task management, daily scrum meeting, sprint planning tool, sprint review tool, sprint retrospective tool, burndown, impediment, stakeholder and team management.

Learn More

Self-Organizing and Cross-Functional

The Scrum Teams are self-organizing and cross-functional:

  • Self-organizing teams choose how best to accomplish their work, rather than being directed by others outside the team.
  • Cross-functional teams have all competencies needed to accomplish the work without depending on others not part of the team. The team model in Scrum is designed to optimize flexibility, creativity, and productivity.

How Scrum Team Can Work Together Effectively?

Scrum Teams deliver products iteratively and incrementally, maximizing opportunities for feedback. Incremental deliveries of “Done” product ensure a potentially useful version of working product is always available.

Scrum is defined by a group of principles (or 5 scrum values) that should be understood as simple guidelines for working together more effectively as a team. They are:

  • Courage—especially when it comes to solving hard problems
  • Focus
  • Commitment to the shared team goals
  • Respect for your team members
  • Openness about work and any challenges that might come up.

Scrum Key Concepts

Scrum consist a series of sprint or development iteration. Each scrum sprint involves the same process: Role (people), Events (meetings) and Artifacts (tangible by-products).

  • Sprints are development cycles that repeat until your project is complete.
  • Requirements (often in the form of user stories) are developed, tested, integrated, and approved within each sprint. And the process continues sprint after sprint.

As mentioned before, the Scrum framework is consists of three distinct categories: roles, events, and artifacts:

Scrum Roles

The Scrum framework is defined by three core roles: the Development Team, the Scrum Master, and the Product Owner.

The Product Owner

The Product Owner is responsible for maximizing the value of the product and the work of the Development Team. How this is done may vary widely across organizations, Scrum Teams, and individuals.

Role of Product Owner

The Product Owner is the sole person responsible for managing the Product Backlog. Product Backlog management includes:

  • Clearly expressing Product Backlog items;
  • Ordering the items in the Product Backlog to best achieve goals and missions;
  • Optimizing the value of the work the Development Team performs;
  • Ensuring that the Product Backlog is visible, transparent, and clear to all, and shows what the Scrum Team will work on next; and,
  • Ensuring the Development Team understands items in the Product Backlog to the level needed.

The Scrum Master

The Scrum Master is responsible for ensuring Scrum is understood and enacted. Scrum Masters do this by ensuring that the Scrum Team adheres to Scrum theory, practices, and rules.

The Scrum Master is a servant-leader for the Scrum Team. The Scrum Master helps those outside the Scrum Team understand which of their interactions with the Scrum Team are helpful and which aren’t. The Scrum Master helps everyone change these interactions to maximize the value created by the Scrum Team.

Role of Scrum Master

The Scrum Master serves the Product Owner in several ways, including:

  • Finding techniques for effective Product Backlog management;
  • Helping the Scrum Team understand the need for clear and concise Product Backlog items;
  • Understanding product planning in an empirical environment;
  • Ensuring the Product Owner knows how to arrange the Product Backlog to maximize value;
  • Understanding and practicing agility; and,
  • Facilitating Scrum events as requested or needed.

Scrum Master Service to the Development Team

The Scrum Master serves the Development Team in several ways, including:

  • Coaching the Development Team in self-organization and cross-functionality;
  • Helping the Development Team to create high-value products;
  • Removing impediments to the Development Team’s progress;
  • Facilitating Scrum events as requested or needed; and,
  • Coaching the Development Team in organizational environments in which Scrum is not yet fully adopted and understood.

Scrum Master Service to the Organization

  • The Scrum Master serves the organization in several ways, including:
  • Leading and coaching the organization in its Scrum adoption;
  • Planning Scrum implementations within the organization;
  • Helping employees and stakeholders understand and enact Scrum and empirical product development;
  • Causing change that increases the productivity of the Scrum Team; and,
  • Working with other Scrum Masters to increase the effectiveness of the application of Scrum in the organization.

The Development Team

The Development Team consists of professionals who do the work of delivering a potentially releasable Increment of “Done” product at the end of each Sprint. Only members of the Development Team create the Increment.

Development Teams are structured and empowered by the organization to organize and manage their own work. The resulting synergy optimizes the Development Team’s overall efficiency and effectiveness.

Role of Development Team

Development Teams have the following characteristics:

  • They are self-organizing. No one (not even the Scrum Master) tells the Development Team how to turn Product Backlog into Increments of potentially releasable functionality;
  • Development Teams are cross-functional, with all of the skills as a team necessary to create a product Increment;
  • Scrum recognizes no titles for Development Team members other than Developer, regardless of the work being performed by the person; there are no exceptions to this rule;
  • Scrum recognizes no sub-teams in the Development Team, regardless of particular domains that need to be addressed like testing or business analysis; there are no exceptions to this rule; and,
  • Individual Development Team members may have specialized skills and areas of focus, but accountability belongs to the Development Team as a whole.

Scrum Events

The Scrum framework is marked by five Events. These are the Sprint, Sprint Planning, Daily Scrum, Sprint Review, and Sprint Retrospective.

  • A sprint (also called an iteration) is the basic unit of development in Scrum. The sprint is a time-boxed effort; that is, it is restricted to a specific duration. The duration is fixed in advance for each sprint and is normally between one week and one month, with two weeks being the most common.
  • Sprint planning is an event in the Scrum framework where the team determines the product backlog items they will work on during that sprint and discusses their initial plan for completing those product backlog items.
  • A daily stand-up (also called daily Scrum meeting) is a short organizational meeting that is held each day. The meeting, generally limited to between five and fifteen minutes long, is sometimes referred to as a stand-up, a morning roll-call or a daily scrum.
  • The Sprint Review takes place after a Sprint ends. During Review, the Product Owner explains what planned work either was or was not completed during the Sprint. The team then presents completed work and talks through what went well and how problems were solved.
  • The Sprint Retrospective is held after the sprint review at the end of each sprint. It offers the team an opportunity to inspect itself and create a plan for improvements to be enacted during the next Sprint.

Scrum Artifacts

Artifacts are just physical records that provide project details. Scrum Artifacts include the Product Backlog, Sprint Backlog, and Product Increments.

  • The Product Backlog is a prioritized list of features, defects, or technical work that has yet to be worked on. It should be work that is considered valuable from the product owner’s perspective.
  • The Product Owner and the rest of the team work together to review the Product Backlog and make adjustments when necessary, as product requirements change and evolve.
  • The Sprint Backlog is a list of all items from the Product Backlog to be worked on during a Sprint. This list is put together by prioritizing items from the Product Backlog until the team feels they’ve reached their capacity for the Sprint. Team members sign up for tasks in the Sprint Backlog based on skills and priorities, following the self-organizing Scrum framework.
  • A Product Increment is the sum of product work completed during a Sprint, combined with all work completed during previous Sprints. The goal of a Sprint is to produce a Done Product Increment. It’s up to the Scrum team to agree on what defines an Increment’s “Done” status, but all team members need to agree on and understand the definition.

Scrum Lifecycle

The Scrum Lifecycle starts with a prioritized backlog, but does not provide any guidance as to how that backlog is developed or prioritized, which consists of a series of Sprints that yield the end result as a potentially shippable product increment as shown in the Figure below.

Inside of these sprints, all of the activities necessary for the development of the product occur on a small subset of the overall product.  Below is a description of the key steps in the Scrum Lifecycle:

The agile scrum framework
The agile scrum framework
  • The business sets the priorities and the team organizes themselves to determine the best way to deliver the highest priority features.
  • The Product Owner represents the Business side and is responsible for the maintaining the list of product features wish list called a product backlog and sets priorities for development.
  • During sprint planning, the team pulls a small chunk from the top of that wish list, a sprint backlog, and decides how to implement those pieces.
  • The Scrum process is based on iterative cycles called Sprints which typically last 2-4 weeks during which the product is designed, coded and tested, while meeting every day to assess its progress (daily Scrum).
  • Along the way, the Scrum Master keeps the team focused on its goal.
  • At the end of the sprint, the work should be potentially shippable for showing to a stakeholder.
  • The sprint ends with a sprint review and retrospective meetings.
  • As the next sprint begins, the team chooses another chunk of the product backlog and begins working again.
  • The project will either goes on until it is completed the entire wish list, or it will be stopped due to the time or budget has already been exhausted.
  • This goes on until the project is deemed complete, either by stopping to work (deadline, budget, etc.) or by completing the entire wish list.


About Visual Paradigm
Visual Paradigm help organizations stay competitive and responsive to change faster and better in today’s fast changing environment. Our award-winning products are trusted by over 320,000 users in companies ranging from small business, consultants, to blue chip organizations, universities and government units across the globe. It enables organizations to improve business and IT agility and foster innovation through popular open standards and process frameworks.Visual Paradigm, a killer Agile feature in 2018, introduced Scrum Process Canvas for automating the way a Scrum team to create, manage and deploy software application that empowers the team to continuously improve their performance at unprecedented speed and scale.

Manage the Entire Scrum Process in One Page

  • Automate the Scrum Framework in a fun and enjoyable dashboard with eye-catching updated status.
  • Manage Backlog, Multiple Sprints of different Scrum Roles with a single-page visually executable canvas
  • Allow instantly access, review and generate scrum artifacts and related documents to be archived in the Shared Cabinet
  • Automate the Scrum events and related activities with self-explanatory instructions, samples and required document templates.

Turn every software project into a successful one.

We use cookies to offer you a better experience. By visiting our website, you agree to the use of cookies as described in our Cookie Policy.